---
title: Off the Job Hours | Impact Academy
description: Discover the updated Off-the-Job training rules for apprenticeships, including new minimum hour requirements and guidelines for recording and evidence in APTEM.
---

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# Off the job hours

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##### Off-the-Job (OTJ) Hours — Updated for 2025-26

## What’s new in the funding rules

From 1 August 2025, the Apprenticeship Funding Rules introduced major changes to Off-the-Job training (OTJ):

- Each apprenticeship standard now has a published minimum number of OTJ hours for new starts, replacing the older requirement to calculate OTJ as a proportion (e.g. “20%” or “6 hours/week”). [GOV.UK+3GOV.UK+3GOV.UK+3](https://www.gov.uk/government/publications/apprenticeship-funding-rules-2025-to-2026?utm_source=chatgpt.com)
- The minimum duration for an apprenticeship has been reduced from 12 months to 8 months for new starts. [GOV.UK+1](https://www.gov.uk/government/publications/apprenticeship-funding-rules-2025-to-2026?utm_source=chatgpt.com)
- The OTJ requirement is decoupled from the time on programme. This means providers are no longer required to extend the programme duration automatically for part-time learners just to meet OTJ hours. [GOV.UK+1](https://www.impactacademy.uk/hubfs/Apprenticeship_funding_rules_2025_to_2026_-_summary_of_changes_v2.pdf)
- Relevant Prior Learning (RPL) can be used to reduce the OTJ minimum — but the reduced requirement must still respect two floor rules: (a) it must not drop below 187 hours, and (b) the apprenticeship must still last at least 8 months. [www2.aptem.co.uk+2GOV.UK+2](https://www.impactacademy.uk/hubfs/2025-26-Apprenticeship-Funding-Rules-020625-Aptem-version-Summary-for-non-customers.pdf)

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## What Counts vs What Doesn’t

#### What does count as OTJ:

- Any learning that develops new knowledge, skills, behaviours required by the apprenticeship standard, beyond normal job duties.
- Formal training: workshops, seminars, e-learning, external training.
- Shadowing or mentoring for new skills.
- Assignments, research, projects, reflective practice.

#### What doesn’t count:

- Normal job duties, even if there is informal learning in them.
- Progress reviews, appraisal meetings, or general staff meetings (unless they are explicitly delivering new KSBs).
- Induction, basic safety/compliance or mandatory HR-type training unless specifically part of the standard and delivering new KSBs.
- Training outside paid or contracted working hours (unless arranged / compensated and clearly in job contract).
- English and Maths when not embedded in the standard (if separately funded) — unless they are part of the standard's required KSBs.

## Recording & evidence in APTEM

To ensure compliance and audit readiness, here’s what we do in APTEM:

- The Training Plan must record the published minimum OTJ hours for the relevant standard (or the reduced amount if RPL applies), linked to the standard’s knowledge, skills and behaviours.
- Learners log actual OTJ hours in APTEM: date, duration, description of activity, which KSBs are addressed, and a reflection on how the learning was applied in the workplace.
- Tutors/trainers review OTJ entries regularly to check validity and alignment.
- Evidence (logs, notes, project work, reflections) is kept as part of learner’s portfolio.

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## Draft OTJ minimum hours table for impact academy standards

Below is a table showing some of the apprenticeship standards you deliver, with their published minimum OTJ hours where available. For the ones marked TBC, you’ll need to check in Annex C of the funding rules or the official standard documents.

| **Apprenticeship Standard / Course** | **Minimum OTJ Hours for New Start (No Prior Learning)** |
| --- | --- |
| Multi-Channel Marketer | 326 |
| Content Creator | 348 |
| Corporate Responsibility & Sustainability | 487 |
| Housing & Property Management | 396 |
| Senior Housing & Property Management | 439 |
| Energy Management | 509 |
| Community Energy Specialist | 418 |
| Team Leader / Supervisor | 348 |
| Improvement Leader | 466 |
| Improvement Specialist | 370 |
| Improvement Practitioner | 348 |

 

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#### Apprenticeship Planning Toolkit: How to Plan and Why You Need Support

Aug 20, 2026, 9:00:01 AM 4 min read

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#### What Is A Workforce Development Programme & Why Does It Matter for Employers?

Aug 13, 2026, 9:00:00 AM 4 min read

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#### How to Build Sustainability and ESG Capability Through an Apprenticeship

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}
```

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